Practical Services

We understand the demands on your time and have developed our services to help you focus your energy on delivering your services.

As with all our services, VAO members benefit from reduced charges. We welcome all third sector groups to join us a member.

  • Admin support – dedicated professional admin support ongoing or ad hoc, tailored to your needs
  • Examination of Accounts – cost effective, high quality examination that meets with OSCR Charity Regulations
  • Meeting rooms – centrally located with a staffed reception, free Wi-Fi and flexible opening hours to suit you
  • Office Services – reducing costs for groups through photocopying, colour printing, laminating and mailing services
  • Payroll service – a monthly payroll service, competitively costed to suit all sizes of organisations
Admin Support

If you need an extra pair of hand to help with general admin, or just need someone to take minutes or arrange your meetings and circulate papers, our admin team are on hand to help. We have experience of working with both large and small organisations and will tailor our services to meet your needs. So whether you’re looking for regular ongoing support or just need a hand with a one off job, contact to discuss how we can help you.

Examination of Accounts service

Are you a voluntary group or registered charity and need your accounts examined? Are you paying ‘over the odds’ for accountancy fees?

VAO can provide cost effective, high quality external scrutiny of your accounts that meets with OSCR Charity Regulations. As the local third sector interface, we have an in-depth understanding of charity law legislation. Why not contact one of our fully trained staff for a consultation with no obligation.

VAO members benefit from reduced charges.

Contact to discuss how we can help you.

Meeting Rooms

Our meeting rooms are ideal for meetings or training events. In a central location in Kirkwall, we can offer:

  • excellent customer service
  • a staffed reception area to greet your attendees
  • competitive prices with discounted rates for members
  • flexible room layouts to accommodate formal and informal events

Free Wi-Fi is available for use during your event and refreshments can also be provided. In addition to these great facilities, we also offer a range of office support services to help you prepare for your event including:

  • photocopying
  • printing
  • secretariat service, including minute taking and distribution of papers

Contact to discuss how we can help you.

Office Services

Whether it’s notes you want typed up, an Annual Report copied and bound, or leaflets printed, we can help. With reduced rates for members you’d be hard pushed to find more competitive prices so why not let us do all the hard work for you! Services include:

  • Photocopying/printing (up to A3, colour)
  • Scanning
  • Laminating
  • Binding
  • Mailing service
  • Freepost
  • Front window display
  • Display board hire
  • Document production, e.g. Annual Report

If you can’t see what you’re looking for please ask. We’re always happy to consider requests for any type of office services and can provide written quotes on request.

Contact to discuss how we can help you.

Payroll Services

We offer a monthly and a fortnightly payroll service to both voluntary groups and business groups. You don’t need to have a minimum number of employees to take advantage of this service and, with our competitive rates, we can take the stress out of processing payroll. We issue electronic reports and payslips to employees, both of which are suitable for preparing your accounts and evidencing to your funders.

Pension Provision

We also process pensions when undertaking payroll and can submit to specific pension providers.

Our staff are fully trained and are able to guide you  through the payroll process. Contact our Finance Administrator,  Anne Stacey MAAT, PM.Dip at for current charges and more information.

Existing VAO Members can view the current payroll calendar for 2021/22 here.

To view the Privacy Notice for payroll services, click here.

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